Why was this service established?
In recent years, the number of enterprises extending their businesses to countries in South East Asia, including China, is increasing, and so is the number of employees who are assigned to the corresponding overseas offices or travel overseas on business trips. Because of this, the number of cases of these employees getting involved in natural disasters, riots and unforeseen accidents is on the increase as well.
“Tabireg,” a service started by the Ministry of Foreign affairs on July 1st 2014, is aimed at travelers staying at their destination country for less than 3 months, in which case they are not required to submit a “residence report” and it was created after the hostage-taking incident in Algeria in January 2013.
What is a “residence report”?
Those staying either permanently or temporarily at an overseas address for more than 3 months are required to submit a “residence report” to the Japanese embassy or consulate (from here on “overseas agency of the Ministry of Foreign Affairs”) with jurisdiction over the corresponding area for that address. The document should state their name, legal domicile, overseas address, contact information when absent from the house, passport number, members of the family living together (spouse, children,) etc. ( Article 16 of the Passport Law.)
The report is to be submitted after the address abroad is established, and this can be done online via the “Overseas Residential Registration system(ORRnet)”
https://www.ezairyu.mofa.go.jp/ ,
by bringing the “residence report” form in person, or sending it by FAX or mail.
Short-term travelers can submit the “residence report” to receive information and quick support via email from overseas agencies of the Ministry of Foreign Affairs in case of emergency as well, but they can also obtain the same result with “Tabireg” by registering the prescribed information on a dedicated website before leaving Japan.
How to use.
By registering information such as the travel dates and your destination, and the email addresses where you would like to be contacted at on the “Tabireg” website
https://www.ezairyu.mofa.go.jp/tabireg/ ,
you will be able to receive the latest information regarding traveling to your destination or if an emergency situation should occur on all the registered email addresses, which will be used as a way to contact you for any other kinds of emergencies if necessary as well.
You can register not only your own email address but also your family’s or your workplace’s addresses, which is useful for sharing information during an emergency situation. (The registered information will be deleted one month after your comeback to Japan.)
There are cases in which securing a means of communication becomes difficult during emergency situations, so how about using this service the next time an employee has to go overseas on a business trip?
